The Center for Migration Studies of New York (CMS) is a think tank and an educational institute devoted to the study of international migration, to the promotion of understanding between immigrants and receiving communities, and to public policies that safeguard the dignity and rights of migrants, refugees and newcomers. CMS is an equal opportunity employer, which seeks determined and passionate people to help further its mission.
The Center for Migration Studies of New York (CMS), an educational institute and think tank devoted to the study of international migration, seeks to hire a full-time finance and administrative manager. The position will work closely with CMS’s Executive Director (ED) to handle the agency’s accounting and other administrative responsibilities. In particular, the finance and administrative manager will:
- Perform daily accounting and bookkeeping tasks: Process accounts payable and accounts receivable, including timely invoice payment, reimbursements, deposits and electronic income.
- Reconcile bank, petty cash and credit card accounts on a monthly basis.
- Maintain general ledger.
- Work with the ED to create annual organizational budget.
- Prepare payroll and assist with benefits administration processes for staff.
- Produce monthly financial statements.
- Provide oversight and maintenance of organization’s 403(b) plan, including preparation and submission of form 5500.
- Coordinate with the payroll processor to issue accurate and timely W-2 and 1099 forms.
- Coordinate audit activities, including serving as the organization’s lead on the annual audit and preparing financial documents for audit, form 990 and CHAR500.
- Maintain and retain financial records for compliance, recordkeeping, and archiving.
- Present year-to-date and annual financial statements to the board of trustees, as requested.
- Maintain grant tracking reports coordinate necessary documentation for submittal of reports to funders.
- Ensure the strict adherence to internal accounting controls and procedures.
- Support, administer, file and track vendor and consultant contracts and relationships.
- Maintain HR records.
- Order supplies, troubleshoot general office systems and facilities services, and monitor equipment.
The candidate should have high levels of attention to detail and accuracy and excellent administrative and organizational skills. Other qualifications include:
- Bachelor’s degree in accounting, finance, or related field required. Master’s degree preferred.
- 3-5 years of experience in nonprofit accounting and/or finance. Strong skills with QuickBooks and MS Excel required.
- Demonstrated analytical skills.
- Experience in human resources (payroll, employee benefits, performance management, and onboarding) is preferred.
- Must be able to work independently and meet multiple deadlines.
- Ability to work effectively in a growth-driven environment and to communicate well with colleagues, vendors, and constituents a must.
- A genuine interest in and commitment to CMS’s mission.
The annual salary for this position is $65,000 – $75,000, commensurate with experience. CMS offers excellent benefits, including a generous health insurance plan, dental and vision coverage, and a tax-deferred annuity plan.
The position is full-time and based in New York City. However, some telecommuting is allowed. Please submit a letter of interest, with a resume to Andrea Tong at [email protected]. Please also indicate your availability to start the position. The position is open until filled and applications are accepted immediately.
Due to the volume of applications, CMS cannot return phone calls about the position, and regrettably, cannot notify all applicants of the status of their applications unless an interview is requested.
The Center for Migration Studies (CMS) is a New York-based think-tank/educational institute devoted to the study of migration, to the promotion of understanding between immigrants and receiving communities, and to public policies that safeguard the dignity and rights of migrants and newcomers. CMS produces several publications, offers educational events and seminars, and maintains an extensive archive of migration-related documents and photographs. CMS’s signature publication, the International Migration Review (IMR), is the leading social science journal in the immigration field.
The Communications Intern will support all staff but primarily assist the Communications Manager. The successful candidate will be familiar with migration-related issues and current migration-related news and events.
Tasks include, but are not limited to:
- Contributing to CMS’s online communications and social media marketing, including CMS’s social media networks (Facebook and Twitter) and potentially contributing blog posts for the CMS website;
- Co-organizing CMS events, specifically CMS dialogues, conferences, and other convenings;
- Assisting with the marketing of CMS programs, events, and publications;
- Building distribution lists and readership of CMS publications (International Migration Review, Journal on Migration and Human Security, Migration Update) through identification of key constituents including scholars, public officials, faith communities, community-based organizations, non-governmental organizations, corporate leaders, and others;
- Assisting with the production and dissemination of press releases and other external relations materials;
- Attending UN and other external events for CMS staff, and producing summaries;
- Assisting in the production of podcasts and event videos
The Communications Intern will have the opportunity to conduct substantive research and/or writing assignments on a variety of international and domestic migration issues. However, they will also be expected to perform administrative duties and other routine operations.
Candidates must be enrolled or have recently completed an undergraduate or graduate studies program. Potential candidates must be detail-oriented and have excellent written and spoken communication skills, outstanding organizational skills, and the ability to work independently. Ideal candidates should also be passionate about migration, refugee, and population issues.
Internships are unpaid, but academic credit may be available. For internships during the spring and fall semester, preference will be given to candidates that can commit to working 15 hours per week for approximately 4-6 months. For summer internships, preference will be given to candidates that can commit to working for a minimum of 35 hours per week for approximately 3 months.
How to Apply
Please send a resume, cover letter, and writing sample (no more than 5 pages) by the appropriate deadline to [email protected]. Please include “Communications Intern” in the subject line.
Fall: August 6
Spring: November 19