Outreach and Events Assistant

Outreach and Events Assistant

The Center for Migration Studies of New York (CMS), a non-profit educational institute and think-tank devoted to the study of international migration, seeks to hire a full-time outreach and events assistant. The outreach and events assistant will be responsible for organizing CMS’s events and expanding and cultivating CMS’s constituents. The outreach and events assistant will:

  • Develop strategies – in collaboration with staff — to cultivate and expand CMS’s diverse constituent lists, particularly those of policymakers, policy influencers, faith-based institutions, and the users of CMS’s data, publications, and services with the goal of increasing the agency’s reach and influence.
      • Identify and reach out to groups that would benefit from CMS’s diverse work.
      • Provide existing and potential partner organizations and constituents with support, resources, and information produced by CMS to increase their capacity.
      • Develop and nurture long-term relationships between CMS and constituents, including contacting them between events, publications and other interactions.
      • Lift up the needs of constituents to ensure they are addressed and reflected in CMS programs and work.
      • Attend and promote CMS’s work at external events.
      • Monitor and assess outreach efforts, and work with staff to adjust outreach to existing and potential constituents as needed.
      • Stay current on community engagement activities and opportunities.
      • Ensure constituents remain actively engaged.
  • Organize, coordinate, and oversee all CMS events, including briefings, conferences, and webinars. The outreach and events assistant will
  • Work with the Executive Director (ED), staff, and advisory groups on conceptualizing and setting agendas for events.
  • Assist with identifying event speakers and topics.
  • Identify needed services (such as venues, catering, audio/visual support, liability insurance, and hotels), ensure services are competitively priced, and negotiate contracts.
  • Set up and maintain registration.
  • Coordinate and oversee livestreaming, photography, and video recording.
  • Coordinate travel arrangements for staff and speakers.
  • Coordinate and lead onsite logistics including walk-throughs, in-person registration, transportation, and housekeeping announcements.
  • In collaboration with staff, develop and update event
  • Develop and disseminate save-the-date and other event announcements.
  • Develop, in collaboration with staff, and pursue digital marketing strategies for events.
  • Develop and collect post-event evaluations.
  • Collect, prepare, and distribute speaker bios, presentations, and materials.
  • Monitor attrition and cancellation policies.
  • Serve as primary contact for speakers and registrants on logistical issues.
  • Develop and manage meeting budgets, and billing and post-meeting reconciliation.
  • Conduct post-event follow-up (such as speaker thank yous and sharing of presentations).
  • Record and maintain metrics on each event.
  • Maintain running tally of all CMS events, both events organized by CMS and other events in which CMS staff speak.
  • Stay abreast of developments in event planning to identify trends and recommend new approaches.
  • Produce monthly reports for the staff and board of trustees that measure the impact of CMS’s diverse work, in order to understand trends, opportunities, public interest in CMS’s work, and challenges facing the agency.
  • Participate in UN and other substantive meetings for CMS.
  • Accommodate other assignments by the Executive Director.


The ideal candidate has the following skills and experience:

  • Bachelor’s degree and/or relevant training.
  • At least 1 year of professional experience, preferably in a nonprofit context.
  • Excellent oral, public speaking, and written communications skills.
  • Excellent interpersonal skills.
  • Superb organizational skills.
  • Ability to work in a fast-paced environment with multiple tasks and last minute changes.
  • Strong critical thinking skills and attention to detail.
  • Ability to work self-sufficiently and to direct projects.
  • Proficiency in Microsoft Office Suite and G Suite.
  • Experience with online meetings, webinars and livestreaming platforms.
  • Experience with event registration platforms and/or online forms an advantage.
  • Knowledge of immigration policy and / or issues facing immigrant communities strongly preferred.
  • Knowledge of Spanish, French, or another language other than English is a strong advantage.
  • Interest in and a commitment to serving CMS’s mission

The annual salary for this position is $45,000 – $50,000, commensurate with experience. CMS offers excellent benefits, including a generous health insurance plan, employer-paid dental and vision coverage, and a tax-deferred annuity plan.

The position is full-time and based in New York City. Please submit a resume, cover letter indicating your availability and salary requirements, and a short writing sample by May 6, 2019 to Daniela Alulema, CMS Research and Administrative Coordinator, at DAlulema@cmsny.org. Please include “Outreach and Events Assistant” in the subject line. Applications will be considered on a rolling basis. The position is open until filled and applications are accepted immediately.

No calls please. Due to the volume of applications, CMS cannot return phone calls about the position, and regrettably, cannot notify all applicants of the status of their applications unless an interview is requested.