Personal Information Defined
CMS defines “Personal Information” as any information that alone, or when in combination with other information, may be used to readily identify, contact, or locate you. This may include: Name(s); Affiliation(s); Home or institution address(es); Phone number(s); Email address(es); and IP address(es).
Information You Provide
CMS may ask you to provide Personal Information if you would like to: receive electronic communications (e.g., news or updates, publication announcements, event invitations, and other notices): submit a blog, essay, report, article or other written work; register to participate in CMS activities or services; purchase a CMS publication or service; engage with CMS on its social media platforms; or donate to CMS. CMS may also collect Personal Information in order to respond to your requests. CMS collects this information through the use of online forms and electronic communications. In addition, CMS may receive Personal Information if you use the online advocacy program (e.g., CapWiz) managed by the Scalabrini International Migration Network (SIMN).
To communicate with users who request to join mailing lists or receive other communications from us, we use MailChimp, an external service provider. Because this service provider is based outside the European Economic Area, the data we collect for outreach are also stored outside the European Economic Area. Safeguards are in place to protect the data collected, stored, and used in this fashion.
this website, its affiliated subdomains, event co-sponsors, marketing platforms (e.g., MailChimp), online advocacy programs (e.g., CapWiz), and social media platforms.
If you choose to make a donation or engage in other activities that requires payment, we may also ask for information required for billing and shipment, such as your credit card number, card verification code, billing address, phone number, and email address. CMS will not share or sell a donor’s Personal Information with anyone else, nor send donor mailings or emails on behalf of other organizations. This policy is applicable to both online and offline donors.
CMS may collect Personal Information through your communications with CMS staff, particularly our fundraising and communications teams. We try to limit our requests for Personal Information to information we believe is necessary to achieve our stated collection purposes and mission.
When you visit www.cmsny.org, we will not collect any personally identifiable information about you (such as your name, address, telephone number, or email address) unless you provide it to us voluntarily.
We track website usage data to improve our website. We collect user traffic patterns throughout our website using Google Analytics. This information is collected to help improve website flow and usability. Additionally, when we send emails to our members and supporters, we track information on clicks. This is done in order to gauge the effectiveness of our marketing campaigns and to discourage fraudulent use.
If you leave a comment on our site you may opt-in to saving your name, email address, IP address, and browser in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me,” your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Our Usage of Personal Information
We use Personal Information as described above, and also for internal and service-related purposes, in the following contexts:
- To advance CMS’s mission as an educational nonprofit organization, including providing information that may be of interest to our supporters and followers.
- To conduct research and analysis to improve our website and communications efforts.
- To notify supporters and followers of CMS news, publications, events, and other CMS offerings and products.
- To contact you in response to requests for information, such as requests made through email or in any direct messaging functions on CMS’s social media platforms.
If you choose to unsubscribe from CMS email subscriptions (hosted by MailChimp), your Personal Information will be removed from MailChimp. If you request to be removed from targeted email lists, your Personal Information will be removed from these lists but your request and Personal Information contained in that request will be retained in our email system (hosted by Google) to ensure you remain excluded from targeted email lists.
How your Personal Information is stored
CMS only retains Personal Information for as long as necessary to fulfill the above purposes or as permitted or required by applicable law. CMS uses standard measures to protect all information that is stored on our servers and within our database. CMS limits access to this information to those employees who need access to this information to perform their job function.
However, data transmissions over the internet cannot be guaranteed to always be completely secure. As such, CMS cannot ensure or warrant that the information you provide us will never be accessed by an outside breach. If CMS learns of a security systems breach, we may notify you electronically so that you can take appropriate protective steps.
If you have any questions about the security of our website, please contact us at [email protected].
Affiliated Websites, Other Websites, and Advertisements
If you willingly provide CMS with your contact information on our website or event registration forms, we will send notices from time to time to your inbox based on the type of form you used to submit your Personal Information.
Subscribing automatically puts you on our regular mailing list, which shares occasional updates (i.e. news, publications, events, fundraising campaigns) or organization-wide announcements to our community. CMS also subscribes all event registrants to its mailing lists. We never share our mailing lists with third parties or outside entities, so all subscriber Personal Information is kept confidential to CMS’s internal team. As stated above, CMS limits access to this information to only those employees who need access to this information to perform their job function.
You can unsubscribe from our mailing list by updating your preferences by clicking on the appropriate link in the footer of any email you receive from CMS through MailChimp.
If you would like to subscribe to our mailing list, visit http://cmsny.org/mailing-list/.
International Visitors and Members
This website is hosted in the United States. If you are visiting from the European Union or other regions with laws that govern data collection which may differ from those in the United States, please be aware that you are transferring your personal data to the United States, where data protection laws may vary.
Under the General Data Protection Regulation (GDPR), effective as of May 25, 2018, GDPR stipulations only apply when personal data is collected from an individual person who is located in an EU country at the time the data is collected, regardless of that individual’s citizenship.
Your rights under the GDPR include the right to:
- Request confirmation from CMS on whether or not your Personal Information is being collected, stored, used, and where and how that is taking place.
- Request a copy of your data that is in CMS’s system, including information provided to us by you, which was collected with your consent (i.e., online forms, event registration) or through anonymous data collection functions, such as website cookies.
- Request that CMS correct or complete your Personal Information where it is inaccurate or incomplete for the purpose of our records.
- Request that CMS erase your personal data in the following circumstances: the Personal Information is no longer necessary in relation to the purposes for which it is stored; you withdraw your consent and there is no other legal ground for the storage of the information; your Personal Information has been unlawfully obtained; or the erasure is necessary in order to comply with a relevant legal obligation that applies to CMS.
- Request that CMS restrict the collection and storage of your Personal Information in the following circumstances: you contest the accuracy of the Personal Information; the collection and storage of your Personal Information is unlawful, but you would like to request restriction rather than full erasure of the information; CMS no longer needs the data, but it is required by you in respect of legal claims; you have objected to the collection and storage of your Personal Information, until CMS may verify that there are legitimate purposes that justify such collection and storage; object to any collection and storage that is based on CMS’s, or a third party’s legitimate interests, after which CMS will suspend collecting and storing information until we demonstrate legitimate purposes that justify that collection and storage.
- CMS will comply with any valid request for information under the rights explained above within 30 days, though we may provide extensions to this deadline when necessary, due to the potential complexity of GDPR stipulations and the number of requests.